Agenda and draft minutes

Overview and Scrutiny Commission - Monday, 6th June, 2022 5.30 pm

Venue: Council Chamber - Civic Centre, St Luke's Avenue, Harrogate HG1 2AE. This meeting will be livestreamed here: https://bit.ly/HarrogateYouTube (Copy and paste the link in your browser).. View directions

Contact: Claire Wilson - Scrutiny Officer  Tel: 01423 500600 ext. 58323 Email:  claire.wilson@harrogate.gov.uk

Items
No. Item

1.

Apologies for absence and notification of substitutes:

Minutes:

Notification had been received that Councillor Paul Haslam was to act as a substitute for Councillor Sue Lumby. Apologies were received from Councillors John Ennis, Sam Green, Michael Harrison, Stuart Martin and Nigel Middlemass.

(5.31 pm)

2.

Declarations of interest:

Members to advise of any declarations of interest.

Minutes:

There were no declarations of interest made at the meeting. In respect of Minute 6/22 Councillor Pat Marsh declared an interest on the basis that she was a Member of the Brimham’s Board of Directors.  As this was not considered to be a disclosable pecuniary interest and no decisions were being taken Councillor Marsh remained in the meeting and took part in the discussion on the item.

 (5.31 pm)

3.

Minutes: pdf icon PDF 216 KB

Of the meeting of 25 April 2022.

Minutes:

The Minutes of the meeting of the Commission held on 25 April 2022 were approved as a correct record.

 

(Five Members voted for the motion and there was one abstention)

 

(5.33 pm)

4.

Exempt information:

To determine whether to exclude the press and public during the consideration of any exempt items.

Minutes:

There was no exempt information.

 (5.32 pm)

5.

Public arrangements- questions:

To consider any questions under Standing Order 27.

Minutes:

There were none.

(5.33 pm)

6.

Corporate Performance Report 2021/22: pdf icon PDF 860 KB

The Improvement and Development Manager to submit a written report.

Additional documents:

Minutes:

The Chair welcomed the Director of Corporate Affairs (DCA) to the meeting to present the Corporate Performance Report for 2021/22 Quarter 4 and year-end. The report had been submitted by the Improvement and Development Manager and included three appendices the Corporate Plan: Delivery Plan, Corporate Health Report and a complaints highlight report year-end 2021/22. The DCA introduced the report which showed that the corporate delivery plan actions had performed well with 92% being on target or completed. Indicators had also performed well and 69% were on target and 59% were showing a short-term improving trend. Key successes were:

 

·         Establishing the Destination Management Organisation

·         Launched Brimham’s Active (Sport and Leisure)

·         Significant contributions to Local Government Reorganisation (LGR)

·         Administering £17,972,572.95 across eight different grant schemes and a further £360,150.00 provided under additional restrictions grant to support businesses through Covid-19

·         Opening of the new Jack Laugher Leisure and Wellness centre in Ripon

·         Progressing projects for the Hydro and Knaresborough Pool

·         Exceeded affordable housing targets

 

Members noted the good performance and requested that the hard work of staff be recognised. Members particularly noted the grants administration work that had been extensive and made a difference to businesses and individuals across the district.

 

Councillor Paul Haslam referenced the table at 6.4 of the report where workforce headcount and full time equivalents were shown along with employee turnover which had increased to 13.3% in 2021/22 from 9.7% in 2020/21. It was agreed to provide more detailed information about employee turnover, including the number of employees transferred to Brimham’s Active. Members noted that the changes associated with LGR caused an element of uncertainty for staff and it was important to offer appropriate support to individuals and also to ensure services were maintained. Councillors could offer support if appropriate and sought information about how this could work practically. It was confirmed that there were good communications and interim arrangements in place, Harrogate Borough Council (HBC) was working with other authorities, recruitment was taking place through the new North Yorkshire Council website and secondment opportunities were available to existing staff.

 

Councillor Tom Watson asked about job security for HBC staff during LGR. It was confirmed that all HBC employees would transfer to the new employer, North Yorkshire Council, under TUPE. TUPE stands for Transfer of Undertakings (Protection of Employment) and these regulations protect employees’ rights when they transfer to a new employer. The regulations have the effect that people employed by the previous employer automatically become employees of the new employer on their existing contractual terms and conditions. Therefore employees’ continuity of employment is preserved, as are their terms and conditions of employment under their existing contract. It was confirmed that, with the exception of Chief Executives there were no anticipated redundancies as part of the transition to one North Yorkshire Council on 1 April 2023. There were no plans to offer early retirement or other, similar arrangements.

 

Councillor Pat Marsh referenced the table at paragraph 6.2 and the items listed as key concerns under the supporting our  ...  view the full minutes text for item 6.

7.

Forward Plan of Key Decisions: pdf icon PDF 145 KB

To consider the current Forward Plan items.

Minutes:

The Scrutiny Officer confirmed that since the agenda had been published another Key Decision had been listed on the forward plan, it related to procurement of gym equipment with a decision due to be made by Cabinet in July 2022.

(6.13 pm – 6.14 pm)

8.

Overview And Scrutiny Commission Draft Work Programme 2022/23 and Nomination of Scrutiny of Health Representatives: pdf icon PDF 504 KB

The Scrutiny, Governance and Risk Manager to submit a written report.

Additional documents:

Minutes:

The Scrutiny, Governance and Risk Manager (SGRM) referred to the written report, which included details of the Commission’s Draft Work Programme for 2022/23. The table at 3.2 outlined the meetings for the year with existing commitments and special meetings with external stakeholders. It was noted that there would not be formal consideration of the budget or Medium Term Financial Strategy in the 2022/23 year.

 

Section 3.9 of the report included details of outstanding work programme items from 2021/22, it was agreed that Commission Members and Substitutes would be invited to attend an informal, remote meeting to discuss the work programme. It was noted that the focus for the Commission would be the transition of Harrogate Borough Council to North Yorkshire Council and time to consider issues associated with LGR should be built-in to the work programme. It was anticipated that a meeting would be arranged before the next formal meeting of the Commission with a verbal update to be provided based on the outcomes.

 

District and Borough Councillors were represented on the North Yorkshire County Council Scrutiny of Health Committee. HBC’s representative was a Member of the Overview and Scrutiny Commission. Paragraph 3.7 of the report provided details of the representatives in 2021/22 and the schedule of meetings in 2022/23, there were four meetings due to take place. The report sought confirmation of the representatives for the North Yorkshire County Council Scrutiny of Health Committee.

 

RESOLVED (UNANIMOUSLY):

 

That Councillor Nigel Middlemass would be nominated as the Council’s representative on the North Yorkshire County Council Scrutiny of Health Committee with Councillor Tom Watson as substitute.

(6.14 pm – 6.24 pm)