Agenda and draft minutes

Cabinet - Wednesday, 28th April, 2021 11.00 am

Venue: Online only - Due to Covid-19, this meeting will be held remotely and will be livestreamed here: https://bit.ly/HarrogateYouTube (Copy and paste the link in your browser). View directions

Contact: Elizabeth Jackson, Democratic Services Manager  Tel: 01423 500600 Email:  democraticservices@harrogate.gov.uk

Items
No. Item

151.

Apologies for Absence:

Minutes:

151/20 – APOLOGIES FOR ABSENCE AND NOTIFICATION OF SUBSTITUTES: An apology for absence had been received from Councillor Tim Myatt.

 

(11.03 am)

 

152.

Declarations of Interest:

Members to advise of any declarations of interest.

Minutes:

152/20 – DECLARATIONS OF INTEREST: There were no declarations of interest.

 

(11.03 am)

 

153.

Minutes: pdf icon PDF 331 KB

of the meeting of 31 March 2021

Minutes:

153/20 – MINUTES: The Minutes of the meeting of the Cabinet held on 31 March 2021 were unanimously approved as a correct record.

 

(11.04 am)

 

154.

Exempt Information:

To determine whether to exclude the press and public during the consideration of any exempt information items.

Minutes:

154/20 – EXEMPT INFORMATION: There was no exempt information.

 

(11.04 am)

 

155.

Smart Parking in Harrogate Town - Forward Plan Ref: 25PSEG20 pdf icon PDF 378 KB

The Economic Development Officer to submit a written report.

Minutes:

155/20 – SMART PARKING IN HARROGATE TOWN - FORWARD PLAN

               REF: 25PSEG20: The Head of Safer Communities submitted a written report which provided an update on the trial of smart parking in Harrogate Town Centre and sought approval to appoint AppyWay to provide smart parking software.

 

The trial had been undertaken by Harrogate Borough Council in partnership with North Yorkshire County Council from January 2019 and would end in July 2021.  Paragraph 5.4 to 5.14 of the report set out the benefits of the scheme, which included an improved customer experience, benefits to the local economy and the environment and enhanced understanding of parking trends and patterns.  There would also be financial benefits to the two councils, as the revenue generated more than covered the cost of providing smart parking, as detailed at paragraph 5.11.

 

It was now proposed that AppyWay be appointed via the G-Cloud 12 framework to provide smart parking in Harrogate town for both on and off street parking.  The contract would be for an initial period of two years, at a cost of £36,000 per annum, split equally with NYCC at £18k each per annum with two optional 12 month extensions at the same price. The total potential cost to the local authorities would be £144,000.  Funding would be provided from the Invest to Save Reserve and would be paid back to the Council Investment Reserve from the additional off-street revenue generated by the scheme. 

 

RESOLVED (UNANIMOUSLY):

 

That    (1) the update on how the trial of smart parking in the Harrogate District has contributed to council objectives be noted;

 

(2) the proposal to appoint AppyWay for a period of two years (with two optional 12 month extensions) from the 28 July 2021 to the 27 July 2023 and for the reasons outlined below be approved;

 

(3) the funding for service provision from the Invest to Save Reserve be approved; and

 

(4) additional off-street revenue generated up to £18,000 per annum is to be returned to the Council Investment Reserve to off-set the Invest to Save funding.

 

Reasons for decision:

 

The trial of smart parking in Harrogate Town has proven successful.

Information collated during the trial period suggested that smart parking:

 

  • Improves the experience for the customer
  • Benefits the local economy
  • Benefits the environment
  • Improves operational and strategic insight
  • Financially benefits the Local Authorities (LAs)
  • Financially benefits the customer

 

NYCC were initially the lead procuring authority for a smart parking solution for Harrogate town centre. In order to understand the current market, a request for information (RFI) was published by NYCC to understand the both the ‘art of the possible’ in terms of what solutions (and indicative costs) were available in the market to meet a set of benefits associated with having a smart parking solution. Following this exercise, it became apparent that the market was still in its infancy (i.e. many still in development/piloting phases) and most solutions were predicated on hardware which was the largest element of costs within all solutions.

 

There were no  ...  view the full minutes text for item 155.