Agenda and minutes

Budget Council, Council - Wednesday, 9th February, 2022 5.30 pm

Venue: Royal Hall, Ripon Road, Harrogate. View directions

Contact: Elizabeth Jackson, Democratic Services Manager  Tel: 01423 500600 Email:  democraticservices@harrogate.gov.uk

Items
No. Item

46.

Apologies for Absence:

Minutes:

46/21 - APOLOGIES FOR ABSENCE:  Apologies for absence had been received from Councillors Bernard Bateman, Jim Clark, John Ennis, Hannah Gostlow, Nigel Middlemass and Andy Paraskos.

47.

Urgent Business:

To receive notice of any urgent business the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

47/21 – URGENT BUSINESS: There was no urgent business.

48.

Declarations of Interest:

Members to advise of any declarations of interest.

Minutes:

48/21 - DECLARATIONS OF INTEREST: Councillor Chris Aldred declared an interest in Minute 53/21 on the basis that he was a member of Unison, but as he was not employed by Harrogate Borough Council this was not a pecuniary interest and he would remain in the meeting.

49.

Exempt Information:

To determine whether the exclude the press and public during the consideration of any exempt information items.

Minutes:

49/21 – EXEMPT INFORMATION:  There was no exempt information.

50.

Minutes: pdf icon PDF 111 KB

of the meetings of the Extraordinary and Scheduled meetings of the Council held on 6 October 2021. 

Additional documents:

Minutes:

50/21 – MINUTES:

 

Moved by Councillor Richard Cooper              Seconded by Councillor Graham Swift

 

and RESOLVED:

 

That the Minutes of the Extraordinary meeting of the Council held on 6 October 2022 be approved as a correct record and signed by the Chair.

 

Moved by Councillor Richard Cooper              Seconded by Councillor Graham Swift

 

and RESOLVED:

 

That the Minutes of the scheduled meeting of the Council held on 6 October 2022 be approved as a correct record and signed by the Chair.

 

51.

Communications:

To receive such communications as the Chairman may desire to lay before the Council.

Minutes:

50/21 – COMMUNICATIONS:

 

01.          Councillor Norman Waller: The Mayor referred to the recent death of Councillor Norman Waller, who passed away from cancer on 25 January 2022.  Councillor Waller was elected to represent the Marston Moor ward of Harrogate Borough Council in May 2018 and he also served as a parish councillor in Tockwith for many years.  Members had been saddened to hear of Norman’s death and he would be much missed by his colleagues.  On behalf of the Council the Mayor extended condolences Norman’s wife, Jennifer, and their family.

 

Members had also learned this week of the death of former Councillor Steve Barlow who represented the Ripon East ward from 1998 to 2002.

 

A Minute’s silence was then observed in memory of the former councillors. 

 

02.          Christmas Carol Concert:  The Mayor thanked all those who were able to support the Christmas Carol Concert in the Royal Hall.  He thanked those who worked so hard to make the event possible, including the pupils and teachers at St Aidans and Brackenfield Schools, the team at HCC and Council staff.

52.

Public Arrangements - Petitions:

To receive any petitions under Standing Order 26.

Minutes:

51/21 – PUBLIC ARRANGEMENTS – PETITIONS:  No petitions had been received.

53.

Public Arrangements - Questions:

To consider any questions under Standing Order 27.

Minutes:

52/21 – PUBLIC ARRANGEMENTS – QUESTIONS:  There were no written questions under Standing Order 27.

54.

2022/23 Draft Budget and 2023/24 Indicative Budget:

To consider the following minutes of Cabinet and the Overview and Scrutiny Commission in order to form the revenue budget for 2022/23 and indicative budget for 2023/24.

Minutes:

54/21 – 2022/23 DRAFT BUDGET AND 2023/24 INDICATIVE BUDGET:  At the invitation of the Mayor the Chief Executive outlined the procedure under which the Draft Revenue Budget for 2022/23 and the Indicative Budget for 2023/24 would be considered by the Council.  In order to commence debate on the matter the Cabinet Member for Resources, Enterprise and Economic Development would be called upon to move Cabinet Minutes 78/21, 80/21, 86/21 and 88/21, which would then collectively become the Cabinet’s proposed Budget for the forthcoming year. 

 

For the information of Members, the Minutes of the Overview and Scrutiny Commission held on 17 January 2022 to consider the draft budget had also been circulated with the agenda, but would not require formal receipt by the Council, in accordance with the established procedures.

 

Following the Cabinet Member’s address on the budget, Leaders of the opposition groups would then be invited, should they so wish, to address the Council in respect of the budget for the forthcoming year and, in accordance with Standing Order 13(5), the Leaders of the political groups would, if required, be permitted to exceed the normal time limit for their speech. All other Members of the Council would then have the opportunity to speak on the proposed budget.

 

In accordance with the Regulations issued in 2014 and the consequent amendment to the Council’s Standing Orders, it would be necessary for a recorded vote to be taken at the meeting on the adoption of the budget for 2022/23 and also any amendments proposed to it.

 

In the event of a budget being unable to be agreed it would be necessary for the Leader to consider the views of Council, and for a further meeting of the Council to take place on 23 February 2022 to reconsider the budget.

55.

Cabinet - 5 January 2022: pdf icon PDF 210 KB

(a) Minute 78/21 - 2022/23 Draft Budget and 2023/24 Indicative Budget; and

(b) Minute 79/21 - Draft Housing Revenue Account Budget 2022/23

Minutes:

CABINET – 5 JANUARY AND 2 FEBRUARY 2022:

 

Moved by Councillor Graham Swift          Seconded by Councillor Richard Cooper

 

that:

 

Cabinet Minutes 78/21 and 80/21 of 5 January 2022; and 86/21 and 88/21 of 2 February 2022 be approved and adopted.

 

In moving the motion the Cabinet Member for Resources, Enterprise and Economic Development thanked all those involved in the process of producing the budget, including those who gave feedback.  The proposed budget kept costs as low as possible whilst ensuring services were improved, assets maintained and enhanced and projects progressed, including carbon reduction programmes.

 

The motion was then debated by the Council.

 

The Mayor then moved to the recorded vote on the adoption of Cabinet Minutes 78/21, 80/21, 86/21 and 88/21:

 

FOR:  Councillors Margaret Atkinson, Nick Brown, Rebecca Burnett, Mike Chambers, Richard Cooper, Ed Darling, Sam Gibbs, Michael Harrison, Paul Haslam,  Phil Ireland, Steven Jackson, Sue Lumby, Stanley Lumley, John Mann, Stuart Martin, Zoe Metcalfe, Ann Myatt, Tim Myatt, Victoria Oldham, Alex Raubitschek, Matt Scott, Nigel Simms, Graham Swift and Robert Windass.

 

Total:             24

 

AGAINST:  Councillors Sid Hawke and Pauline McHardy

 

Total:             2

 

ABSTENTIONS:  Councillors Chris Aldred, Philip Broadbank, Trevor Chapman, Pat Marsh, Tom Watson, Matthew Webber, Christine Willoughby

 

Total:             7

 

The Mayor declared the Motion carried with the consequence that the possible meetings of the Cabinet and Council scheduled for 14 and 23 February respectively would not now take place.

 

56.

Cabinet - 2 February 2022:

(a) Minute 86/21 - 2022/23 Draft Budget and 2023/24 Indicative Budget

(b) Minute 88/21 - Capital and Investment Programme 2022/23 to 2023/24 and 2021/22 Monitoring

57.

Overview and Scrutiny Commission - 17 January 2022: pdf icon PDF 473 KB

(a) Minute 83/21 - 2022/23 Draft Budget and 2023/24 Indicative Budget

(b) Minute 85/21 - Overall Consideration of the 2022/23 Draft Budget and 2023/24 Indicative Budget

58.

Minutes of Committees and Cabinet:

Minutes:

55/21 – MINUTES OF COMMITTEES AND CABINET: The Council resolved upon the various non-delegated Minutes of the Committees and Cabinet as follows:

59.

Cabinet - 13 October 2021: pdf icon PDF 201 KB

Minutes:

55/21(01) – CABINET – 13 OCTOBER 2021:

 

Moved by Councillor Richard Cooper              Seconded by Councillor Graham Swift

 

and RESOLVED:

 

That the Minutes of the meeting of the Cabinet held on 13 October 2021 be approved and adopted.

 

60.

Cabinet - 10 November 2021: pdf icon PDF 204 KB

(Minute 58/21 was dealt with by the Urgency Committee at its meeting held on 23 December 2021)

Minutes:

55/21(02) – CABINET – 10 NOVEMBER 2021:

 

Moved by Councillor Richard Cooper              Seconded by Councillor Graham Swift

 

and RESOLVED:

 

That the Minutes of the meeting of the Cabinet held on 10 November 2021 be approved and adopted.

 

(Minute 28/21 was dealt with by the Urgency Committee at its meeting held on 23 December 2021.)

61.

General Purposes Committee - 18 November 2021: pdf icon PDF 197 KB

Minutes:

55/21(03) – GENERAL PURPOSES COMMITTEE – 18 NOVEMBER 2021:

 

Moved by Councillor Matt Scott                         Seconded by Councillor Ed Darling

 

and RESOLVED:

 

That the Minutes of the meeting of the General Purposes Committee held on 18 November 2021 be approved and adopted.

 

62.

Audit and Governance Committee - 22 November 2021: pdf icon PDF 203 KB

Minutes:

55/21(04) – AUDIT AND GOVERNANCE COMMITTEE – 22 NOVEMBER 2021:

 

40/21 - TREASURY MANAGEMENT ANNUAL REPORT 2020/21:

 

This matter was also considered by the Cabinet at its meeting held on 13 October 2021.  The Cabinet Minute was the substantive recommendation and was dealt with under Minute 54/21(01).

 

Moved by Councillor Steven Jackson        Seconded by Councillor Alex Raubitschek

 

That the Minutes of the meeting of the Audit and Governance Committee held on 22 November 2021 be approved and adopted.

 

63.

Audit and Governance Committee - 12 January 2022 - Minute 53/21: pdf icon PDF 188 KB

Minutes:

55/21(05) – AUDIT AND GOVERNANCE COMMITTEE – 12 JANUARY 2022:

 

53/21 – DECISION TO OPT INTO THE NATIONAL SCHEME FOR AUDITOR

             APPOINTMENTS MANAGED BY PSAA AS THE ‘APPOINTING

            PERSON’:

 

Moved by Councillor Steven Jackson        Seconded by Councillor Alex Raubitschek

 

That Minute 53/21 of the meeting of the Audit and Governance Committee held on 12 January 2022 be approved and adopted.

 

64.

Notices of Motion Received: pdf icon PDF 327 KB

In accordance with Standing Order 10, the Head of Legal and Governance to submit Notices of Motion received.

Minutes:

56/21 – NOTICES OF MOTION RECEIVED:  The Mayor advised that there were two notices of motion before the Council, which had been initially submitted to the meeting scheduled for 15 December 2021.  When the meeting was cancelled it was agreed that the notices of motion would be carried over to this meeting for consideration. 

 

The first in the names of Councillors Pauline McHardy and Sid Hawke would, in accordance with Standing Order 10(6)(f), be debated by the Council.  Notice of an amendment to that motion had been proposed by Councillor Chris Aldred and seconded by Councillor Hannah Gostlow.  The amendment was accepted in advance of the meeting by the mover and seconder of the original notice of motion and had been circulated with the agenda papers as the substantive motion for debate. 

 

Immediately prior to the meeting the mover and seconder submitted a further amended motion and following consultation with group leaders it was agreed that this would be debated as the substantive motion in order to simplify procedures at the meeting.

 

A further notice of an amendment had been given, which the Mayor would call to be moved once the original motion has been sufficiently debated by Council.

 

The second notice of motion in the names of Councillors Philip Broadbank and Chris Aldred would, once moved and seconded, stand referred to the Cabinet Member for Resources, Enterprise and Economic Development for consideration in accordance with Standing Order 10(6)(a).

 

(1)       “That this council commits to support the delivery of local services using specific locality Community Assets and will support local Parish, Town and City councils in managing such local community assets across the district, should these bodies express a wish to take on the management of local assets, in preference to ownership transferring to the new unitary authority.

 

To start the process  this Council writes to Parish, Town and City Councils to ask which assets they would potentially wish to manage and will then assist, offering Officer Time & other resources, to enable a business plan to be produced that demonstrates sustainable, viable plans to preserve and utilise the asset and, most importantly, improves the asset for local communities."

 

Moved by Councillor Pauline McHardy                  Seconded by Councillor Sid Hawke

 

The motion was then debated by the Council.

 

As an amendment it was

 

Moved by Councillor Richard Cooper               Seconded by Councillor Graham Swift

 

That the motion be amended as below

"That this council commits to support the delivery of local services using specific locality Community Assets, and will support local Parish, Town and City councils to procure local HBC's community assets across the district should these bodies express a wish to take on ownership of local assets, in preference to ownership transferring to the new unitary authority.

To start the process this Council writes to Parish, Town and City Councils to ask which assets they would potentially take ownership of and asking them to provide a business plan that demonstrates sustainable, viable plans to preserve and utilise the asset and, most  ...  view the full minutes text for item 64.

65.

Harrogate Convention Centre - 2021 Update: pdf icon PDF 255 KB

In accordance with the requirements of Council, the Director, Harrogate Convention Centre, to submit a written report.

Minutes:

57/21 – HARROGATE CONVENTION CENTRE: 2021 UPDATE:  The Chair of the Harrogate Convention Centre Board, Councillor Richard Cooper, submitted the annual report in connection with the Centre’s business strategy and performance, as required by the Council and HCC’s constitutional arrangements.

 

The Leader reported on performance for the last year, and advised that the Convention Centre had been closed until July 2021 due to its use as a Nightingale Hospital.  On re-opening the Centre had been part of the research programme looking at implementing safe events following the COVID-19 lockdowns.  During 2019/20 HCC had driven £29m of economic impact for the Harrogate district.

 

Moved by Councillor Richard Cooper               Seconded by Councillor Graham Swift

 

and RESOLVED:

 

That the report be approved.

66.

Audit and Governance Committee Annual Report 2019/20 and 2020/21: pdf icon PDF 385 KB

The Chair of the Audit and Governance Committee to submit a written report.

Minutes:

58/21 – AUDIT AND GOVERNANCE COMMITTEE ANNUAL REPORT 2019/20

  AND 2020/21: The Chair of the Audit and Governance Committee submitted a written report setting out the Committee’s work and performance for the two municipal years ending 30 April 2021, which was considered good practice. 

 

Moved by Councillor Steven Jackson        Seconded by Councillor Alex Raubitschek

 

and RESOLVED:

 

That Council receive the report

 

67.

Common Seal:

To authorise the affixing of the Common Seal to the necessary documents for the purposes of carrying out the resolutions contained in the Minutes.

Minutes:

59/21 – COMMON SEAL: 

 

Moved by Councillor Richard Cooper               Seconded by Councillor Graham Swift

 

and RESOLVED:

 

That    (1)  the Common Seal of the Council be affixed to the Deeds and Documents necessary to carry out the resolutions confirmed and passed this day; and

 

            (2)  no deed shall be treated as being conditional upon Council proceeding until completion of a transaction relevant to any deeds.