Agenda and minutes

Council - Wednesday, 2nd March, 2022 5.30 pm

Venue: Council Chamber - Civic Centre, St Luke's Avenue, Harrogate HG1 2AE. This meeting will be livestreamed here: https://bit.ly/HarrogateYouTube (Copy and paste the link in your browser).. View directions

Contact: Elizabeth Jackson, Democratic Services Manager  Tel: 01423 500600 Email:  democraticservices@harrogate.gov.uk

Items
No. Item

60.

Apologies for Absence:

Minutes:

60/21 - APOLOGIES FOR ABSENCE:  Apologies for absence had been received from Councillors Bernard Bateman, Jim Clark, Michael Harrison, John Mann, Nigel Middlemass and Andy Paraskos.

 

61.

Urgent Business:

To receive notice of any urgent business the Chairman considers should be dealt with at the meeting as a matter of urgency by virtue of Section 100B(4)(b) of the Local Government Act 1972.

Minutes:

61/21 – URGENT BUSINESS: There was no urgent business.

 

62.

Declarations of Interest:

Members to advise of any declarations of interest.

Minutes:

62/21 - DECLARATIONS OF INTEREST: There were no declarations of interest.

 

63.

Exempt Information:

To determine whether the exclude the press and public during the consideration of any exempt information items.

Minutes:

63/21 – EXEMPT INFORMATION:  There was no exempt information.

 

64.

Minutes: pdf icon PDF 232 KB

of the meeting of 9 February 2022

Minutes:

64/21 – MINUTES:

 

Moved by Councillor Richard Cooper              Seconded by Councillor Graham Swift

 

and RESOLVED:

 

That the Minutes of the meeting of the Council held on 9 February 2022 be approved as a correct record and signed by the Chair.

 

65.

Communications:

To receive such communications as the Chairman may desire to lay before the Council.

Minutes:

65/21 – COMMUNICATIONS:

 

01.         Ukraine: The Mayor stated that it was with great sadness and concern that we had observed the Russian invasion of Ukraine over the past days, leading to the displacement and deaths of many of its citizens and the destruction of towns and infrastructure.  In light of this the flag of Ukraine had been raised at the Civic Centre to show our support and solidarity for this nation in this time of great crisis.

 

66.

Public Arrangements - Petitions:

To receive any petitions under Standing Order 26.

Minutes:

66/21 – PUBLIC ARRANGEMENTS – PETITIONS:  No petitions had been received.

 

67.

Public Arrangements - Questions:

To consider any questions under Standing Order 27.

Minutes:

67/21 – PUBLIC ARRANGEMENTS – QUESTIONS:  There were no written questions under Standing Order 27. 

 

68.

Accountability of the Executive and Committee Chairs:

To receive any written or verbal questions from Members under Standing Order 12.

Minutes:

68/21 – ACCOUNTABILITY OF THE EXECUTIVE AND COMMITTEE CHAIRS:  The Mayor advised that in accordance with Standing Order 12(9) two written questions had been received and which would, in accordance with the Standing Order, be dealt with as the first questions under this item. He would then invite verbal questions of the Executive Members and Committee Chairs from other Members of the Council.

 

  1. Question to the Cabinet Member for Housing and Safer Communities from Councillor Chris Aldred

 

As part of his Safer Communities remit, the Cabinet Member will no doubt be aware that 99 Parish Councils / Parish Meetings within North Yorkshire, including 14 in Harrogate District (Beckwithshaw, Bishop Thornton/Shaw Mills & Warsill, Copgrove, Flaxby, Goldborough, Haverah Park, Kirby Hill, Little Ouseburn, Thorpe Underwood, Tockwith, Sharrow, Staveley, Whixley and Wilstrop) have formerly resolved to support the 20's Plenty for Us Campaign, "for a speed limit of 20mph to be normal on residential streets and in town and village centres, unless full consideration of the needs of vulnerable road users allows a higher limit on particular streets"

 

Would the Cabinet Member join me in complimenting the aforementioned Parish's, who have shown their commitment to improving Road Safety within their own Communities and would he also be prepared to offer his support to other Parish Councils looking to instigate this throughout our District?

 

Response:

 

Thank you Councillor Aldred for your question.  I applaud any initiative aimed at improving road safety, most especially in relation to areas surrounding schools.  Every case needs to be decided on its own merits and I know that from communications I have received several of the parishes that you’ve mentioned do have particular cause for concern with regards to traffic going through their villages.  However I don’t feel a blanket “20 is plenty” is appropriate as each case needs to be decided on its merits. There are occasions when we need to look carefully at what the situation is and how it can best be tackled.

 

My colleague Councillor Lumley is Chair of the Transport, Economy and Environment Overview and Scrutiny Committee at North Yorkshire County Council, which has looked in detail at this issue, including inviting professionals such as the police and emergency services to explain how they are tackling these issues.  Councillor Lumley would be able to explain what was decided upon, which included implementing 20 mph speed limits around the majority of schools in the district.  The Overview and Scrutiny Committee have made recommendations to the Executive, all of which have been accepted.

 

By way of a supplementary question Councillor Aldred then asked if the Cabinet Member would be prepared to take evidence from North Yorkshire Police within the Harrogate district that this would be a good thing for towns and parishes.  The Cabinet Member confirmed that he would be happy to take representations from anyone who has concerns and added that he had signposted several Parish Councils to North Yorkshire when concerns had been raised.  Road safety was a matter for North Yorkshire highways, not  ...  view the full minutes text for item 68.

69.

Memoranda of the Report from the Overview and Scrutiny Commission:

Minutes:

69/21 – MEMORANDA OF REPORT FROM OVERVIEW AND SCRUTINY

  COMMISSION:  There were no such reports.

 

70.

Financial Update:

The Head of Finance to give a brief verbal presentation for the information of Members.

Minutes:

70/21 – FINANCIAL UPDATE:  The Head of Finance presented a financial update the main focus of which was to provide an update on the financial position for the year, an overview of the recent budget process and an update on the medium term outlook.

 

2021/22

-     Forecast underspend of £199k reported at February Cabinet, after £600k provision for LGR transition costs.

-     There are a number of key variations, the most significant net salary savings of circa £1.2m.

-     Likely to increase further now pay award all but settled and below that budgeted.

-     Compares to forecast outturn on budget at Qtr3 last year.

 

2022/23

-     Balanced Budget approved by Council on 9 February.

-     Council Tax resolution to be approved tonight:

-       Increases of NYCC 3.99%, Fire 1.98% and Police £10 at Band D (3.69%)

-       Along with HBC’s increase of £5 at Band D (1.99%), the average is a 3.63% increase.

 

Medium Term Outlook

-     £3.6m of savings and net income identified in 2023/24 indicative budget, as income levels expected to fully recover from pandemic.

-     MTFS refresh and budget preparation to feed into preparations for North Yorkshire Council.

-     Following further one-year settlement, continued uncertainty in respect of government funding from 2023/24 onwards.

-     Capital & Investment Programme: funding shortfall in medium term.

 

The Head of Finance and Director of Corporate Affairs then responded to questions from Councillor Philip Broadbank on how the £150 council tax rebate announced by the Chancellor in response to rising fuel prices would work.

 

71.

Report back on Previous Notices of Motion:

Minutes:

71/21 – REPORT BACK ON PREVIOUS NOTICES OF MOTION:  The Mayor advised that, in accordance with Standing Order 10(6)(a), there was one report to be considered at the meeting.

 

71(1)

Northern Powerhouse Rail: pdf icon PDF 310 KB

The Cabinet Member for Resources, Enterprise and Economic Development to submit a written report.

Minutes:

71/21(01) – NORTHERN POWERHOUSE RAIL:  The Mayor invited the Leader, Councillor Richard Cooper, to introduce the report of the Cabinet Member for Resources, Enterprise and Economic Development on the notice of motion in the names of Councillors Philip Broadbank and Chris Aldred.  The Notice of Motion requested that the Cabinet Member for Resources, Enterprise and Economic Development write to the Secretary of State for Transport asking that the funding settlement decision in relation to Northern Powerhouse Rail east-west connectivity be reconsidered.

 

A meeting had taken place between the Cabinet Member and Councillors Broadbank and Aldred where it was acknowledged that the notice of motion had originally been submitted to the Council meeting to be held in December 2021, which was subsequently cancelled, during which time the context had moved on.  The Government’s Integrated Rail Plan (IRP) for the North and Midlands, published on 18 November 2021, was discussed.  The IRP provided an updated and revised scheme of investment by the Government for High Speed 2 (HS2) and major rail projects across the next 20 – 25 years.

 

The key conclusions from the discussion were as follows:

 

  • The IRP sets out plans for £56bn of government investment in rail network and local transport for Midlands and North – a figure that those at the meeting agreed was significant and meaningful.  The £54bn commitment was in addition to £42bn for the first two phases of High Speed 2 (HS2).

  • Historic spend on rail infrastructure has undoubtedly favoured the South of England compared to other areas of the country.  The Members welcomed the fact that the IRP planned to address historic underspending in the Midlands and the North, and that its ambitions aligned to the Government’s ‘Levelling Up’ agenda. 

  • The IRP aimed to accelerate rail related benefits sooner than previous plans, as well as aiming to deliver journey times similar or faster than the original HS2 proposals. The fact that these ambitions should be welcomed was discussed, particularly in relation to improving East-West connectivity e.g. improvement in journey times from Leeds to Manchester.

  • Rather than write to the Secretary of State to request that the funding settlement decision be reconsidered (as suggested in the NOM), it was concluded that it would be more beneficial to highlight where opportunities for future investment could help deliver benefits to the Harrogate district economy. For example, exploring opportunities to integrate Harrogate connectivity with the Mass Transit System for Leeds and West Yorkshire, lobbying for further investment in the Leeds-Harrogate-York line e.g. Skelton Junction and strengthening airport links through investment into Leeds Bradford Airport Parkway Station.

 

The Cabinet Member agreed to send a letter to the Secretary of State for Transport capturing these key points.

 

Councillor Broadbank thanked the Cabinet Member for arranging the meeting and stated that he was pleased to see that things were moving forward on this.  The Leader agreed that Members would be circulated with a copy of the letter when it was sent.

 

Moved by Councillor Richard Cooper            Seconded by Councillor Mike Chambers  ...  view the full minutes text for item 71(1)

72.

Minutes of Committees and Cabinet:

Minutes:

72/21 – MINUTES OF COMMITTEES AND CABINET: The Council resolved upon the various non-delegated Minutes of the Committees and Cabinet as follows:

 

72(1)

Cabinet - 2 February 2022 pdf icon PDF 226 KB

(Minutes 86/21 and 88/21 were dealt with by Council at its meeting held on 9 February 2022)

 

Minutes:

72/21(01) – CABINET – 2 FEBRUARY 2022:

 

Moved by Councillor Richard Cooper           Seconded by Councillor Mike Chambers

 

87/21 – HOUSING INVESTMENT PROGRAMME 2022/23:

 

Proposed by Councillor Philip Broadbank Seconded by Councillor Matthew Webber

 

Add extra recommendation (7) to read as follows:

 

“This Council considers purchasing a total of 50 homes on the open market for use as social rented housing during the next financial year and examines ways of using Revenue Account balances, HRA Capital Receipts and commuted sums to achieve this.  A feasibility report to be produced for the Cabinet Member (Housing and Safer Communities) to assess the options available to facilitate the purchases.

 

In moving the minutes Councillor Cooper advised that he was minded to accept the amendment with the deletion of the words ‘a total of’ and insertion of ‘circa’.  This was accepted by the proposer and seconder of the motion and therefore no separate vote was taken on the amendment.

 

And it was therefore RESOLVED:

 

That the Minutes of the meeting of the Cabinet held on 2 February 2022 be approved and adopted.

 

(Minutes 86/21 and 88/21 were dealt with by the Council at its meeting held on 9 February 2022)

 

72(2)

Audit and Governance Committee - 12 January 2022 pdf icon PDF 347 KB

(Minute 53/21 was dealt with by Council at its meeting held on 9 February 2022)

Minutes:

72/21(02) – AUDIT AND GOVERNANCE COMMITTEE – 12 JANUARY 2022:

 

The Mayor advised that there would be no requirement for a separate vote on the Audit and Governance Committee minutes as the only items had been dealt with elsewhere.

 

Minute 53/21 was dealt with by Council at its meeting held on 9 February 2022. 

 

Minute 54/21 was also considered by Cabinet at its meeting held on 2 February 2022 and the Cabinet minute was the substantive recommendation. 

 

72(3)

Licensing Committee - 19 January 2022 pdf icon PDF 196 KB

Minutes:

72/21(03) – LICENSING COMMITTEE – 19 FEBRUARY 2021:

 

Moved by Councillor Victoria Oldham        Seconded by Councillor Alex Raubitschek

 

and RESOLVED:

 

That the Minutes of the meeting of the Licensing Committee held on 19 February 2022 be approved and adopted.

 

73.

Notices of Motion Received:

No Notices of Motion have been received.

Minutes:

73/21 – NOTICES OF MOTION RECEIVED:  The Mayor advised that there were no notices of motion before the Council. 

 

74.

Council Tax Resolution 2022/23: pdf icon PDF 274 KB

To calculate the Council’s own Council Taxes for 2022/23. To set total amounts of Council Tax for the Council’s area for 2022/23.

Additional documents:

Minutes:

74/21 - COUNCIL TAX RESOLUTION 2022/23: 

 

Before calling upon the Leader to move the Council Tax resolution for 2022/23 the Mayor reminded Members that, in accordance with the regulations issued in 2014 and, as a consequence, the Council’s own Standing Orders, it would be necessary for a recorded vote to be taken on the Council Tax resolution for 2022/23.

 

Moved by Councillor Richard Cooper               Seconded by Councillor Graham Swift

 

and RESOLVED:

 

That    (1) COUNCIL TAX BASE: That it be noted that on 20 December 2021 the Head of Finance calculated the following amounts for the year 2022/23 in accordance with regulations made under Section 31B(3) of the Local Government Finance Act 1992:

 

(a)      Whole of the Council’s Area
65,124.71  
being the amount calculated, in accordance withRegulation 3 of the Local Authorities (Calculation of Council Tax Base) (England) Regulations 2012, as its Council Tax Base for the year;

 

(b)      Parts of the Council’s Area
the amounts mentioned in Column 1 of Schedule A to this Resolution, being the amounts calculated, in accordance with Regulation 6 of the Regulations, as the amounts of its Council Tax Base for the year for dwellings in those parts of its area to which one or more special items may relate.

 

            (2) DISTRICT/PARISH COUNCIL TAX RATES: the following amounts be now calculated by the Council for the year 2022/23 in accordance with Sections 31 to 36 of the Local Government Finance Act 1992:

 

(a)      District/Parish Gross Expenditure
£117,647,615   being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(2)(a) to (f) of the Act;

 

(b)      Income
£99,757,470   being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(3)(a) to (d) of the Act;

 

(c)      District/Parish Net Expenditure
£17,890,145   being the amount by which the aggregate at 2(a) above exceeds the aggregate at 2(b) above, calculated by the Council, in accordance with Section 31A(4) of the Act, as its council tax requirement for the year;

 

(d)      Basic Amount of tax (including average parish precepts)
£274.705945  
being the amount at 2(c) above divided by the amount at 1(a) above, calculated by the Council, in accordance with Section 31B(1) of the Act, as the basic amount of its Council Tax for the year;

 

(e)      Parish Precepts
£1,223,416  
being the aggregate amount of all special items referred to in Section 34(1) of the Act;

 

(f)       Basic Amount of Tax (Unparished Areas)
£255.92  
being the amount at 2(d) above less the result given by dividing the amount at 2(e) above by the amount at 1(a) above, calculated by the Council, in accordance with Section 34(2) of the Act, as the basic amount of its Council Tax for the year for dwellings in those parts of its area to which no special item relates;

 

(g)      Basic Amount of Tax (Parished Areas)
the amounts mentioned in Column 2 of Schedule A to this Resolution, being the amounts given by adding to the amount at 2(f) above the amounts  ...  view the full minutes text for item 74.

75.

Mayoralty 2022/23:

To inform Members of the Council of nominations for the Mayor and Deputy Mayor of the Borough for the Council year 2022/23

Minutes:

75/21 - MAYORALTY 2022/23:  In accordance with Council procedures, the Leader of the Conservative Group, Councillor Richard Cooper, submitted the nominations of Councillor Victoria Oldham for Mayor of the Borough for the ensuing year, and Councillor Robert Windass as Deputy Mayor for the ensuing year.

 

Members warmly applauded the nominations and the Mayor added his own congratulations to the Mayor and Deputy Mayor elect.

 

76.

Publication of Local Pay Policy 2022/23: pdf icon PDF 363 KB

The Head of People and Organisational Development to submit a written report.

Minutes:

76/21 - PUBLICATION OF LOCAL PAY POLICY – LOCALISM ACT 2011:

 

Moved by Councillor Richard Cooper            Seconded by Councillor Mike Chambers

 

and RESOLVED:

 

That the report and recommendations of the Head of Organisational Development and Improvement, in connection with the publication of the Statement of Pay Policy for 1 April 2022 to 31 March 2023, as required by the Localism Act 2011, be approved and adopted.

 

 

77.

Common Seal:

To authorise the affixing of the Common Seal to the necessary documents for the purposes of carrying out the resolutions contained in the Minutes.

Minutes:

77/21 - COMMON SEAL:

 

Moved by Councillor Richard Cooper            Seconded by Councillor Mike Chambers

 

and RESOLVED:

 

That          (1)  the Common Seal of the Council be affixed to the Deeds and Documents necessary to carry out the resolutions confirmed and passed this day; and

 

                  (2)  no deed shall be treated as being conditional upon Council proceeding until completion of a transaction relevant to any Deeds.