Agenda and minutes

General Purposes Committee - Thursday, 17th March, 2022 5.30 pm

Venue: Council Chamber - Civic Centre, St Luke's Avenue, Harrogate HG1 2AE. This meeting will be livestreamed here: (Copy and paste the link in your browser).. View directions

Contact: Charles Casey - Democratic Services Officer  Tel: (01423) 500600 Email:

No. Item


Apologies for Absence and Notification of Substitutes:


40/21 – APOLOGIES FOR ABSENCE AND NOTIFICATION OF SUBSTITUTES:   Notification had been received that Councillor Richard Cooper was to act as substitute for Councillor Nick Brown. An apology for absence had also been received from Councillor Tim Myatt.


(5.30 pm)


Declarations of Interest:

Members to advise of any declarations of interest.


41/21 – DECLARATIONS OF INTEREST: There were no declarations of interest made at the meeting.


(5.30 pm)


Minutes: pdf icon PDF 272 KB

of the meeting of 31 January 2022.


42/21 – MINUTES: The Minutes of the meeting of the Committee held on 31 January 2022 were approved unanimously as a correct record.


(5.31 pm)


Exempt Information:

To determine whether to exclude the press and public during the consideration of any exempt information items.


43/21 – EXEMPT INFORMATION: There was no exempt information.


(5.31 pm)


Public Arrangements - Questions:

To consider any questions under Standing Order 27.


44/21 – PUBLIC ARRANGMENTS - QUESTIONS: There were no public questions to consider under Standing Order 27.


(5.32 pm)


Member Learning and Development Strategy - Year 5: pdf icon PDF 237 KB

The Democratic Services Officer to submit a written report.

Additional documents:




45/21 – MEMBER LEARNING AND DEVELOPMENT STRATEGY - YEAR 5:The Democratic Services Officer (DSO) submitted a written report which provided a summary of Year 4 of the Member Learning and Development Strategy and sought to gain approval for Year 5 of the Strategy. A summary, and attendance figures, of Year 4 briefings and training sessions was attached to the report at Appendix 1 and the proposed schedule for Year 5 was attached to the report at Appendix 2.


The Democratic Services Officer gave a summary of the report and appendices and advised that all mandatory training areas were to be scheduled during the 2022/23 year.


In response to a question the DSO advised that were any subjects suggested by Members through the 2022/23 Council year the matter would be proposed to the relevant officers and if agreed the training or briefing session would be added to the schedule.




That     (1) the attendance figures for Year 4 of the Member Learning and Development Strategy be noted; and


(2) the Member Learning and Development Programme for 2022/23, Year 5 of the Member Learning and Development Strategy, be approved.


(5.32 pm – 5.36 pm)


Polling Station Location Proposals: pdf icon PDF 142 KB

The Elections Manager to submit a written report.




46/21 – POLLING STATION LOCATION PROPOSALS: The Democratic Services Officer (DSO) presented a written report on proposed changes to three polling station locations in advance of the county council and parish elections to be held on 5 May 2022. The proposed changes were outlined in paragraph 2.1 of the report and were intended to improve access to polling stations and provide the next best location where a previous polling station site was unavailable.


In response to a question the DSO explained that the Parish Council in each of the polling areas had been consulted on the changes.




That the following proposed changes be noted:


(1) The polling station at Quarry Moor Activities Centre serving the ward of Fountains and Ripley be moved to Harrogate Road Methodist Church, Ripon.


(2) Voters in Baldersby whose polling station had been moved to Rainton Village Hall, instead vote at the St James Church, Baldersby St James


(3) Voters in South Stainley whose polling station had been moved to Markington Village Hall, revert back to The Inn at South Stainley.


(5.37 pm – 5.45 pm)