Decision details

Appointment of Northgate Van Hire Ltd:

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Decision:

·       That Northgate Van Hire Ltd is appointed to provide the services outlined in this report, via an exemption from the requirement to go to tender and use a single supplier, granted in accordance with rule 11 of the council’s Contract Procedure Rules.

  • That the Cabinet Member approves a three month contract of £45k based on the costs outlined in exempt Appendix A.

 

Reasons for the decision:

With reference to rule 11 of the Contract Procurement Rules, the exceptional circumstances which justify this are as follows:

 

A procurement exercise is currently underway in order to secure a four year contract for leased vans and associated services. The current contract ended on 28th October 2021. The procurement exercise may continue until the January 2022 (up to three months after the expiry of the existing contract). It is therefore necessary to appoint Northgate for a 3 month period for lease vans to cover the interim arrangements.

 

Alternative options considered:

  • To attempt a procurement exercise to cover the three months between the end of the current contract and the commencement of a new four year contract. This is not possible due to the complex nature of the contract.
  • Use a variety of ad hoc vans and cars including staff vehicles. This is not possible or cost effective due to the need to move large or heavy materials, numerous building spares and a variety of equipment such as ladders.

 

Report author: Madeleine Bell

Publication date: 23/11/2021

Date of decision: 23/11/2021

Decided at meeting: 23/11/2021 - Cabinet Member for Housing and Safer Communities

Accompanying Documents: